Indiana University has been partners with Midwest Presort since January 2007. Their services are second to none and they are the best choice for ALL things presort in the local marketplace. We send them all of our mail that qualifies on a daily basis and have saved IU many thousands in funds over the term of our partnership. I would whole heartedly recommend their services to any business trying to achieve savings while taking advantage of their outstanding customer service. In 2019 we sent them over 600,000 pieces of presort letters and flats as well as thousands of pieces of mail to be processed internationally. If you would like to ask questions about their services feel free to contact me directly!
"Midwest Presort is a very efficient and professional company to work with. We often challenge them with last minute updates and changes. They always provide great customer service and a product that is on time, cost effective and exceeds our expectations. I trust the work and relationship we have with Midwest Presort, and I would recommend them to anyone!"
"Our university has had a great working relationship for over 20 years with Midwest Presort Services. Karen and her crew are always there when you need them. The level of personal attention they give, along with the great service they provide is second to none. There have been a few occasions where we have been in a bind for something and they have always been able to help us out."
Handwritten mail – Since presorting is performed on machines that use optical character recognition (OCR) software, mail that is handwritten is not as easily processed as mail with machine print.
Poor machine print – Rejected for the same reason as handwritten mail in those cases where machine print is too light, smudged, splattered or where letters are not spaced properly. As a rule, do not use fonts defined as bold, extended, or condensed. Also, do not use italic, highly stylized, or script-like fonts. Print should be black on a white background. The recommended type size is 10 to 12 points. Do not use any point size less than 8 or more than 18. Ensure that machine print is not skewed and is in the area (address block location) of the envelope that is 5/8” and 2 ¾” from the bottom of the envelope. Also, keep the address block location clear of any characters, logos, return addresses, etc. that is not part of the mail recipient’s address.
Barcode Clear Zone – Ensure that the area that is 5/8” from the bottom of the envelope by 4 ¾” long (from the right edge of the mail piece) is completely clear of any print, handwriting, logos, etc.
Envelope Color – To ensure readability of addresses by the OCR machines, envelopes should be white in color. Light colors or pastels may be acceptable.
Addressing – Eliminate punctuation where possible and use street designators (for example, BLVD or DR) and directionals (for example, NE or SW). Always use a hyphen if using a ZIP+4 code format (for example, 98765-4321). The OCR software reads addresses from the bottom up, so addresses should be written as:
Name
Suite or Apt #
Street
City, State, Zip Code
Window Envelopes – When using window envelopes, ensure that the address can be fully seen inside the window, even if tapped to one side or on top or bottom.
Undeliverable as Addressed Mail – Mail that does not contain a complete address or an address that does not exist in the US Postal Service database is unable to be processed by OCR presorting machines and must be mailed at the full postage rates.