Presorting and OCR Barcoding

Get discounted postage rates by allowing Midwest Presort to barcode and presort your letters and flats!

Postage rates start at $0.389 for first class mail and $0.233 ($0.112 for non-profits) for standard (bulk mail) for mailers who pre-barcode and sort their mail. Midwest Presort will do all the work and share the savings with the customer.

If you mail out over 300 letters at a time, Midwest Presort can save you time and money.

Inserting/ Statement processing

Leaders in the health care, education, insurance and banking industries are currently using Midwest Presort for this service.

Have your mail picked up at your door and your monthly mailing is done. We can often fold, insert and mail your pieces for the same 50 cents (or even less!) you are currently paying just on postage!

Lettershop Services

From list procurement to delivery into the USPS mailstream, Midwest Presort can help. We can standardize addresses, CASS certify and add barcode information to your mail list while meeting USPS regulations and getting you the maximum postal discounts. We can wafer seal up to three tabs in a single pass (along same side), assuring full automation compliance.

We Offer:

    • Daily metering services- save money on postage, equipment rentals, meter rentals and labor by letting us pick up your mail and mail it out at discounted postage rates!
    • Ink Jet Addressing
    • Folding
    • Labeling
    • Stamp Affixing
    • Collating
    • Tabbing, Water Seal
    • List acquisition
    • CASS certification, NCOA move update
    • Database Cleansing, standardizing, de-duping, and presorting
    • Inserting
    • Hand Assembly and Custom Mailings
    • On site USPS Verification

Midwest Presort offers superior quality service at the best price. Contact us today to see how we can save you time and money on mailings as little as 300 pieces.

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Primary Reasons For Loss Of Discouts & Mail Delay

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    • Handwritten mail – Since presorting is performed on machines that use optical character recognition (OCR) software, mail that is handwritten is not as easily processed as mail with machine print.
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    • Poor machine print – Rejected for the same reason as handwritten mail in those cases where machine print is too light, smudged, splattered or where letters are not spaced properly. As a rule, do not use fonts defined as bold, extended, or condensed. Also, do not use italic, highly stylized, or script-like fonts. Print should be black on a white background. The recommended type size is 10 to 12 points. Do not use any point size less than 8 or more than 18. Ensure that machine print is not skewed and is in the area (address block location) of the envelope that is 5/8” and 2 ¾” from the bottom of the envelope. Also, keep the address block location clear of any characters, logos, return addresses, etc. that is not part of the mail recipient’s address.
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    • Barcode Clear Zone – Ensure that the area that is 5/8” from the bottom of the envelope by 4 ¾” long (from the right edge of the mail piece) is completely clear of any print, handwriting, logos, etc.
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    • Envelope Color – To ensure readability of addresses by the OCR machines, envelopes should be white in color. Light colors or pastels may be acceptable.
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    • Addressing – Eliminate punctuation where possible and use street designators (for example, BLVD or DR) and directionals (for example, NE or SW). Always use a hyphen if using a ZIP+4 code format (for example, 98765-4321). The OCR software reads addresses from the bottom up, so addresses should be written as:
      • Name
      • Suite or Apt #
      • Street
      • City, State, Zip Code
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    • Window Envelopes – When using window envelopes, ensure that the address can be fully seen inside the window, even if tapped to one side or on top or bottom.
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    • Undeliverable as Addressed Mail – Mail that does not contain a complete address or an address that does not exist in the US Postal Service database is unable to be processed by OCR presorting machines and must be mailed at the full postage rates.
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